What Is a Print Proof? Types, Uses and What to Check
A print proof is a preview of a print job that the customer reviews and approves before it is produced. It's the last chance to catch mistakes before ink, vinyl or thread are used.
Types of print proof
- Digital (soft) proof — a PDF or image viewed on screen. Fast and free; best for checking content, layout and size.
- Hard copy proof — a printout on a desktop or digital printer. Useful for checking scale and readability.
- Contract or press proof — a colour-managed print made to match the final output. Used when exact colour matters.
Most everyday jobs — business cards, flyers, signs, banners, apparel — are approved with a digital proof.
What to check on a proof
- Spelling, names, phone numbers, emails and web addresses
- Dates, prices and any legal wording
- Logo, image and text placement
- Finished size, quantity, stock and finish
- Anything close to the trim edge
Can I trust colours on a digital proof?
Not exactly. Screens show colour in RGB, while print uses CMYK or spot inks, so on-screen colour is a guide only. If colour is critical, ask for a hard copy or press proof.
What does "approving a proof" mean?
When you approve a proof, you confirm the job is correct and can be printed as shown. Most printers aren't responsible for errors in an approved proof — which is why both sides want a clear record of the approval.
A faster way to send and approve proofs
With online proofing software like ProofForge, the printer sends one link, the customer comments directly on the artwork, and the approval is saved with a name and timestamp. Learn more in the artwork approval process, step by step.