How ProofForge Works
Everything you need to know — from uploading artwork and running AI checks to collecting client approvals and managing your team.
What Your Client Sees
When you send a proof, here's the experience your client gets:
Email with proof link
Branded email with a secure link — no login needed.
Review the artwork
Zoom, pan, and inspect the proof in the browser.
Leave visual feedback
Drop pins with comments or attach reference files.
Approve or request changes
One click to approve, or submit change requests.
Getting Started
Go from artwork upload to client approval in minutes.
Create a Job
Upload PDF, JPG, or PNG artwork, then add the client, due date, job number, and print specs like trim size, finish, quantity, and substrate.
AI Artwork Checks
ProofForge analyses uploaded files for common print issues — low resolution, colour mode, trim size mismatches, and other production risks — before you send.
Send a Branded Proof
Share a secure proof link via email using your branding. Clients open the proof instantly without creating an account.
Track Approval Status
Approvals and change requests update the job status automatically so your team always knows what’s ready to print.
Dashboard & Workflow
Keep every job moving with powerful organisation tools.
Kanban Board
Drag jobs between status columns, use quick create, and apply saved filters to focus on what matters right now.
Search & Filter
Search by name, client, or job number, then narrow results by status, client, or assigned owner.
Stale Proof Alerts
Proofs quiet for 24+ hours are highlighted on your dashboard with quick email and phone actions so you can chase approvals faster.
Notifications
In-app and email alerts when clients comment, approve, or request changes — so nothing slips through.
Centralised Communication
Proof emails, reminders, and activity history stay connected to the job — no scattered inboxes.
Proofing Tools
Review, compare, and annotate artwork with precision.
Visual Feedback
Clients drop pins on the proof with comments or attach reference files, giving you a clean review trail.
Version Compare
Side-by-side, blink, or onion-skin modes with synced zoom, pan, and page navigation across both documents.
Zoom & Pan
Zoom with +/- keys and drag to pan — inspect every detail at full resolution.
Audit Trail
Every upload, proof send, comment, approval, and revision is timestamped with a full version history.
Branding & Clients
Present a professional image and stay organised.
Brand the Review Experience
Add your logo, colours, header text, footer text, and disclaimers so proofs look like they came from your studio.
Manage Clients & Companies
Organise contacts by company and reuse them across jobs so quoting, proofing, and approvals stay connected.
Teams & Billing
Collaborate with your team on the Pro plan.
Team Collaboration
Shared jobs, shared clients, member invites, ownership transfer, and extra seats — all available on the paid plan.
Trial & Pricing
New accounts start with a 14-day free trial. Team seats are $5/month each on the Pro plan at $29/month AUD.
Keyboard Shortcuts
Press ? anywhere in the app to see the full list.
Frequently Asked Questions
Still have questions?